The Importance of PSB Filing for Websites in China

Introduction

Operating a website in China involves adhering to specific regulations to ensure compliance with the country’s legal and cybersecurity frameworks. One of the critical requirements is PSB filing, short for Public Security Bureau filing. This guide explains what PSB filing is, its importance, how it differs from ICP filing, and the steps involved in obtaining and verifying it. Understanding and fulfilling this requirement is essential for ensuring a secure and trustworthy online presence in the Chinese digital market.

How to Verify if a Website Has PSB Filing

To check whether a website has successfully completed PSB filing, follow these steps:

1. Look for the PSB Filing Badge: The PSB filing number is usually displayed at the bottom of the website’s homepage, along with a clickable link leading to the official verification page. The badge typically contains the words "公网安备" and the unique filing number.
2. Use the Verification Platform:
   • Visit the official Public Security Bureau’s online verification system.
   • Enter the PSB filing number or the domain name of the website.
   • Review the details to confirm whether the website has an active and valid PSB filing.
3. Cross-Check Details: Ensure that the information displayed in the verification system matches the website’s domain and organization details. Discrepancies could indicate potential non-compliance or fraudulent activities.
4. Verify Regularly: PSB filings may require periodic updates, so ensure that the website’s filing status remains active and valid over time.

Consequences of Non-Compliance

Failure to complete PSB filing can lead to serious repercussions for website operators. These include:

1. Website Suspension: Authorities may block or suspend access to the website, rendering it inaccessible to users in China.
2. Fines and Penalties: Non-compliance can result in significant financial penalties, which may vary depending on the severity of the violation.
3. Legal Liability: In extreme cases, website operators may face criminal charges if their website is found to facilitate illegal activities.
4. Reputational Damage: A website that is penalized for non-compliance may suffer long-term reputational harm, impacting user trust and business opportunities.

What Is PSB Filing?

PSB filing is a mandatory registration process required for all websites operating within China. Administered by the local Public Security Bureau, the process ensures the compliance and security of online activities. Websites that provide information, services, or user interaction to Chinese users must complete this filing in addition to obtaining an ICP (Internet Content Provider) filing.

The process involves registering your website’s details, such as its domain name, server location, and contact information of the responsible person, with the local police department. Upon completion, a PSB filing number is issued, which must be displayed on the website’s homepage along with a link to the official verification page. Failure to comply can result in severe consequences, including fines, suspension of the website, or even criminal charges in extreme cases. 

Difference Between PSB Filing and ICP Filing

While both PSB filing and ICP filing are essential for operating a website in China, they serve distinct purposes:

1. Administrative Authority:
   • ICP Filing: Managed by the Ministry of Industry and Information Technology (MIIT), it is primarily focused on regulating content and ensuring that the website adheres to the legal guidelines for online operations.
   • PSB Filing: Managed by the local Public Security Bureau, it focuses on maintaining public security and preventing cybercrimes.
2. Purpose:
   • ICP Filing: Grants permission to operate a website in China.
   • PSB Filing: Enhances website security by monitoring activities to prevent illicit online behavior.
3. Process Order:
   • Websites must first complete ICP filing before applying for PSB filing.
4. Compliance Display:
   • Websites with ICP filing often display their filing number in the footer, while PSB filing requires an additional badge linked to a public verification page.

Why Apply for PSB Filing?

Applying for PSB filing is not only a legal obligation but also a significant step toward maintaining the integrity of your online presence in China. Here are the main reasons:

1. Legal Compliance: Operating a website without PSB filing can lead to penalties, including fines, shutdowns, or even legal action. It ensures that your website is compliant with Chinese cybersecurity laws.
2. Enhancing Credibility: Displaying the PSB filing number on your website demonstrates compliance with local laws, building trust with users and partners. This is particularly important for businesses, as it can reassure potential customers about the legitimacy and safety of their online interactions.
3. Supporting Cybersecurity: By registering with the Public Security Bureau, your website becomes part of a monitored network aimed at reducing cybercrimes, such as hacking, phishing, and fraud. This measure benefits the broader online ecosystem in China.
4. Avoiding Service Interruptions: Websites without PSB filing risk being blocked or taken offline by authorities. Non-compliance can also result in difficulties renewing domain registrations or hosting services within China.
5. Promoting Transparency: A website with PSB filing displays openness and accountability, showing that it is subject to oversight by regulatory authorities.

Steps to Complete PSB Filing

To apply for PSB filing, follow these steps:

1. Prepare Required Documents:
   • A valid ICP filing certificate.
   • A copy of the company’s business license (if applicable).
   • The ID card or passport of the person in charge of the website.
   • Details of the website, such as its domain name, server location, and IP address.
      
2. Access the Local PSB System:
   • Visit the official PSB filing portal managed by the local Public Security Bureau.
   • Register for an account if you do not already have one.
      
3. Submit the Application:
   • Fill in the required details about your website and upload the necessary documents.
   • Double-check the information to avoid delays caused by errors or omissions.
4. Verification Process:
   • Once submitted, the Public Security Bureau will review your application.
   • They may request additional information or clarifications if necessary.
   • The verification process typically takes 7-15 working days.
5. Receive the Filing Number:
   • Upon approval, you will receive your PSB filing number.
   • Display this number and a link to the official verification page on your website’s homepage.

Conclusion

PSB filing is an essential compliance requirement for any website operating within China. While it may seem similar to ICP filing, it serves a unique purpose in ensuring public security and cybercrime prevention. Applying for PSB filing not only helps your website adhere to legal requirements but also builds trust and credibility with users. Verifying a website’s PSB filing status is simple and can provide assurance that the website is operating in line with Chinese regulations.

By understanding and fulfilling this obligation, website owners can ensure smooth and secure operations in China’s online environment. Compliance is not only about following the rules but also about demonstrating a commitment to transparency, security, and trustworthiness, which are critical for long-term success in the Chinese digital market.